Time Management , Meetings and Delegation Of Powers To The Secretarial Office Coordinators Course

Time Management , Meetings and Delegation Of Powers To The Secretarial Office Coordinators Course



    The importance of training courses is not only limited to professional life, as most of us think but training courses aim to transfer knowledge and practical experiences that enrich the skills of individuals and enhance their self-confidence, which contributes to the preparation of cadres which in turn contributes to the development and progress of institutions. Therefore, Strategic Vision Training Center aims to enhance the skills and experiences of individuals through the strongest training programs to keep pace with every development in the labor market.


  • Defining the concept of priorities and time management and how to organize it according to the most important before the important.
  • Realizing the negative role of work pressures as a waste of time and using the most appropriate method to overcome them
  • Determining the expected return from the optimal investment of time for both the individual and the organization.
  • Applying effective investment strategies for time and ways to maximize the benefit of using time in accomplishing tasks and priorities.
  • Practicing the use of some practical models in scheduling time and completing the required work.
  • Providing participants with the skills of effectively organizing the work of meetings and committees and following up on their results.

Who should attend?

  • Directors of departments, executives and occupants of leadership and senior administrative positions.
  • Employees, newly appointed and candidates for future positions.
  • Administrators wishing to develop their skills in this field.

Course content:

The first day: Modern skills of the administrative assistant

  • Familiarity with the work of the main offices.
  • Acquiring the skills of a successful assistant.
  • Apply presentation and presentation skills and use assistive technology to do so.
  • Apply the principles of time management using a variety of computer applications.
  • Mastering the transmission of information and electronic communication systems.
  • Using modern technologies to save and retrieve information.
  • Preparing and designing office databases.
  • Apply the basics of information security and confidentiality in daily business.
  • The traditional view and the modern view of the concept of time.
  • The concept of time management and its importance
  • Time in the life of greats
  • procrastination
  • Means of organizing time (Pareto - Hanson - five minutes - priorities)
  • Effective Communication
  • Personality (A) and Personality (B)
  • the importance of time
  • time thieves
  • Time wasters and work pressures.
  •  The concept of priorities (the most important before the most important) and the organization of work time.
  • Study and analysis of time (time management matrix)
  • The importance of communication and listening in effective time management.
  • Ways to overcome time wasters and obstacles.

The second day: the concept of power and its types:

  • Justifications for delegation of authority.
  • Obstacles to delegation.
  • Effective delegation skills to increase the effectiveness of managers' time.
  • Delegation as a way to invest time and reduce work pressures.
  • Effective investment strategies for time.
  • Strategies for doubling time.
  • Balance between work and social life.

 Third day: the concept of stress

  • Causes of stress
  • Relaxation and stress management
  • Mechanisms and methods for coping with stress
  • Sources and symptoms of work stress
  • The causes and types of work stress and their impact on the effectiveness of work
  • Skills of identifying and diagnosing work stress
  • Methods and skills for coping with work pressures
  • Managing stress in the work environment
  • Stress and its relationship to achievement and its various health effects (physical and psychological).
  • A future work plan to face work pressures and how to overcome them
  • Practical application of how to face crises and conflicts at work
  • Forms and methods for scheduling time and arranging the completion of tasks.
  • Cases and practical applications.

 Fourth day: Introduction to meetings and committees.

  • The difference between meetings and committees.
  • Types of meetings and types of committees.
  • The importance and feasibility of holding meetings and forming committees.
  • The reasons for holding the meetings.
  • Basic concepts in preparing, organizing and managing meetings and committees.
  • Basic concepts in preparing, organizing and managing meetings and committees.
  • Preparation for the work of meetings and committees.
  • Follow up the work of meetings and committees.
  • Technical and administrative organization of meetings.
  • How to be a successful chairperson of the meeting?
  • How to be a successful meeting secretary?
  • How to be a successful member of the meeting?
  • Skills of preparing minutes of meetings.

Fifth day: Secretariat of meetings and committees, preparation of forms and documents.

  • Planning for meeting procedures: (objectives - results - agenda - selection of participants and deciding who will attend the meeting)
  • Steps to announce the meeting: (Why - How - What - When - Where - Who)
  • The use of computer technologies in the service of effective meetings management.
  • Preparing and participating in an electronic meeting.
  • The art of managing meetings and work pressures.
  • Recognize different patterns.
  • Effective communication with others.
  • The art of dealing with people.
  • Cautions of the failure of meetings and committees.
  • Meeting problems and how to treat them.

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